DATE

RE:	Cedar Rapids Infrastructure Improvement Project

NAME OF PROJECT

Dear Sir or Madam:

The City of Cedar Rapids is proud to share that TYPE improvements are scheduled in your neighborhood. You are cordially invited to a public information meeting so our team can meet residents and learn from you how this project can meet the specific needs of the neighborhood.

Public Information Meeting

DAY, MONTH, YEAR

5:30 p.m. – 6:30 p.m.

ADDRESS
(20-minute presentation to begin at 5:30 p.m. Staff will be available for questions)

Project designers and City representatives will be there to help answer your questions. We are inviting your input during this meeting, before the design is finalized, in order to help incorporate as much public feedback as possible before the project begins.

If you are unable to attend the meeting, we welcome your comments through the following methods:

Call Us: You are welcome to call our City’s representative, PROJECT MANAGER, at PHONE NUMBER with questions specific to this project. Feel free to contact Public Works Engineering at 319-286-5778 with general questions you might have.

Email us: engineering@cedar-rapids.org. Please include your mailing address, so we know to which property you are referring.

Comment form: Complete the enclosed comment form and mail it back.

Thank you for your support. We are excited to see this project transform your neighborhood!

Sincerely,

PROJECT MANAGER, TITLE

CC:	NAME AND ASSOCIATION OF PROJECT MANAGER

NAME AND ASSOCIATION OF PROJECT DESIGNER

(see reverse for project information)

PROJECT INFORMATION

SUMMARY OF IMPROVEMENTS: [Describe the project improvements]. We have included a map below to help show the general location of construction.

INSERT PROJECT PHOTO (might need to be cropped for space)

PROJECT TIMELINE: The project is anticipated to start in [year], with completion in [year].

HOW WILL IMPROVEMENTS BE PAID FOR? [Describe]

WILL STREETS BE CLOSED DURING CONSTRUCTION? [Insert closure information]. Construction will be done in a timely manner to limit traffic impacts when possible.

WILL I HAVE ACCESS TO MY PROPERTY? [Insert information or use the following sentences if applicable] From time to time, residents will not have vehicular access to their driveways while construction is underway. We will work to limit those times as much as possible, and our contractor on site will coordinate these closures with property owners. We ask for your cooperation to allow the construction process to move as quickly as possible.

WILL SIDEWALKS OR DRIVEWAYS BE REPLACED? [Insert information or use the following if applicable] Sidewalk ramps will be installed or replaced to meet code and ADA requirements. You’ll be notified if your driveway needs to be replaced.

WILL SIDEWALKS BE ADDED AND WILL I HAVE TO PAY FOR IT? As the City makes improvements to roads we may not reconstruct again for 40 – 60 years, we are attempting to add elements that will make our community more walkable and connected. We are considering these community needs on all reconstruction projects. To support this effort, we may include new sidewalk as part of this project. A portion of the cost of any proposed new sidewalk may be assessed to property owners, per City policy, and you will receive additional information on this as the project design progresses. Information on any assessments, including estimates, will not yet be available at the [insert date of the public meeting] public meeting, as we are still collecting feedback from residents and do not yet have a final design plan.

WILL MY WATER/SANITARY SEWER SERVICE BE DISRUPTED? [Insert information or use the following if applicable]. Minor interruptions to water or sanitary sewer service of select properties may occur. The City contractor will coordinate service interruptions directly with property owners to minimize inconvenience as much as possible.

Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to participate in a City program, service, or activity, should contact the [Department name], [Department contact] at [contact phone number] or email [contact email] as soon as possible, but no later than 48 hours before the scheduled event. TTY users may also call 711 (Iowa Relay Service.)

Thank you for your collaboration as we work to improve our city.