RESOLUTION NO.	LEG_NUM_TAG

ACCEPTING PROPOSAL, AWARDING CONTRACT, APPROVING CONTRACT

WHEREAS, on [DATE] the City Council adopted a motion that directed the City to post notice to bidders and publish notice of a public hearing on the plans, specifications, form of contract and estimated cost for the [PROJECT NAME] (Contract No. [CONTRACT NO.]) public improvement project for the City of Cedar Rapids, Iowa, and

WHEREAS said notice to bidders was posted according to law and the notice of public hearing was published in the Cedar Rapids Gazette on [DATE] pursuant to which a public hearing was held on [DATE], and

WHEREAS, sealed bids were received by the Iowa Department of Transportation in Ames, Iowa, on [DATE] for the [PROJECT NAME] (IDOT No. [PROJECT NO.]) (City Contract No. [CONTRACT NO.]) for the City of Cedar Rapids, Iowa, and on [DATE] the Iowa Department of Transportation informed the City of Cedar Rapids of the results of the bidding, and

WHEREAS, the Public Works Director/City Engineer, or designee, has now reported the results of the bidding and made recommendations thereon to the City Council on [DATE], and

WHEREAS, the following proposals were received:

$

Incentive up to

Total	$

List Bidders Low to High

AND WHEREAS, the Instructions to Bidders (Section 200 14.01) and contract documents require contractor bids based on unit price. Accordingly, the bid of [CONTRACTOR] was corrected to be [$___], based on the unit prices submitted and the correct bid quantity totals, and [DELTET IF NOT USED]

WHEREAS, the bid received from [CONTRACTOR] (“[AMT]”) contained an irregularity in that for Bid Item No. [#] [CONTRACTOR] listed “$[AMT]” for both the unit price bid and the extended amount, and [DELTET IF NOT USED]

WHEREAS, given [CONTRACTOR] Total Bid Amount shown as $[AMT], and the nature of the work contemplated in Bid Item No. [#], it is obvious that [CONTRACTOR]’s listing “$[AMT]” for the unit price bid is a mistake and that its unit price bid for that item is obviously $[CORRRECTED AMT] and any irregularity in this regard should be waived, and [DELTET IF NOT USED]

WHEREAS, said project includes installation of traffic signals at the intersection of , and (USE ONLY FOR INSTALLATION OF NEW SIGNALS THAT DID NOT PREVIOUSLY EXIST - DELETE IS NO NEW TRAFFIC SIGNALS BEING INSTALLED WITH PROJECT)

, and

WHEREAS, general ledger coding to be as follows: $ 301-301000-301 ; $ 304-304000-304 ;	$ 305-305000-305 ; and

NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA as follows:

The recitals contained hereinabove are found to be true and correct. [DELTET IF NOT USED]

The results of the bidding as conducted by the Iowa Department of Transportation, and the Public Works Director/City Engineer’s or designee, report and recommendation thereon at its next meeting are hereby ratified and approved;

[CONTRACTOR NAME] is the lowest responsive, responsible bidder on said work and the City Engineer, or his designee, has recommended that the City accept its bid and award the contract to it;

Subject to approval of the Equal Employment Opportunity Office and registration with the Department of Labor, the bid of [CONTRACTOR NAME] is hereby accepted, with the inclusion of the incentive clause, and the contract for this public improvement is hereby awarded to [CONTRACTOR NAME].

The City Manager and City Clerk are hereby directed to sign and execute a contract with said contractor for the construction of the above-described public improvements;

BE IT FURTHER RESOLVED that upon execution by the City Manager and City Clerk, said contract is approved, subject to approval of the bond and insurance by the City of Cedar Rapids Risk Manager and filing of the same with the City of Cedar Rapids Finance Director.

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MayorSignature

Attest:

ClerkSignature

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