CIP PROJECTS

ADA Ramp approved

Final Pay Application and Change Order is signed and processed

Received As-Built drawings approved by Inspector/Contractor (paper or electronic)

Scan approved as-built drawings into file, if necessary, and uploads to Onbase.

Send email to GIS: Dan Price (As-builts are now in Onbase.)

Construction Contract Coordinator completes the Certificate of Completion and gives to the	Construction Engineering Project Manager for signatures along with the as-built drawings

Construction Engineering Project Manager (Jason/Eric/Dillon/Taylor/Joel) review documents and provide signed certificate back to Construction Contract Coordinator

Signed Certificate of Completion (scan to file) cc: Jenni Vogt

Construction Contract Coordinator prepares resolution and cover sheet for next available council

meeting. Final contract amount, final payment, and GL coding come from Finance.

Council Packet Includes: Council Date

Cover Sheet

Resolution

Inspector’s daily reports saved to file or field book scanned to file

Contract Status spreadsheet updated

Extra plans & specs pulled from library file and recycled

Notice of Discontinuation for NPDES General Permit No 2 sent

IDNR Certification of Completion of Construction (re: Construction Permit) sent

Microsoft Project updated

Project Information data – status: accepted by council

Performance Bond expiration date (4 years from council acceptance date)

Substantial completion date (date on Certificate of Completion)

Project acceptance date (council date)

Final pay app received (date)

Final contract value / incentive value (information on Resolution accepting project)

File Retention – Onbase upload

See Checklist Onbase Upload saved in each project file.

Appia download

Locally Let DOT Money Closeout Docs

The completed and signed Certificate of Completion and Final Acceptance of Agreement Work, Form 640003. Once fully completed and signed please email the scanned version.

The completed and signed TSB Checklist and Certification, Form 260017. Once fully completed and signed please email the scanned version.

A copy of the Contract/Bond/Insurance for the project.

A copy of the Pre-Construction meeting minutes and list of attendees.

A copy of the final plans and specifications.

If there have been any Change Orders for this project that have not been sent previously, please email those to me for my file.

A copy of the As-Builts for the project.